Studee's University Applications Workspace (UAW) helps international school counselors manage applications, tasks, documents and deadlines in one shared workspace — so you can reduce chasing, keep clear oversight across the cohort, and spend more time guiding students.
International admissions creates a lot of operational work. Students apply across multiple destinations, deadlines live in different portals, documents move through folders and email threads, and key context often sits in somebody's inbox or in somebody's head.
When the process is fragmented, counselors end up having to hold everything together. That costs time, makes prioritisation harder, and increases the risk of late surprises.
Applications, deadlines, documents and notes are scattered across spreadsheets, inboxes, shared drives and portals.
Without a reliable cohort view, it is harder to spot overdue and upcoming work, stalled progress, university decisions made, and who needs attention first.
When students, counselors and staff all contribute, next actions and ownership are not always obvious - so keeping things moving depends on manual follow-up.
Counselors need a better way, with more clarity and less admin. You didn't become a counselor to be an admin assistant.
Studee gives international school counselors one shared workspace to manage university applications across countries, systems, documents, deadlines, and next steps. Instead of piecing progress together manually, your team gets a clearer, easier way to keep applications moving and see what needs attention.
It also gives students and counselors one place to research options and manage applications across more than 21,000 universities worldwide.
The University Applications Workspace is being developed with practising international school counselors across the globe, so it reflects the realities of day-to-day counselling work and the challenge of managing applications across multiple destinations, systems, deadlines, documents, and stakeholders - not generic assumptions about how admissions should be managed.
It's like having your own admin assistant to manage university applications.
Make progress easier to keep up to date - Students have a simpler way to keep progress up to date, with many updates automated, so records stay current with less manual checking and chasing.
See the whole cohort clearly - Get a reliable view of what is on track, what is overdue, and where applications need attention - without stitching it together yourself.
Make ownership explicit - Assign next actions to students, counselors or staff with due dates and automated reminders attached to the work.
Get documents submission-ready - Manage requests, uploads, approvals and readiness in one place, so you know what is still missing and what is ready.
Practical support when needed - When unfamiliar visa, admissions or country-specific processes arise, Studee helps counselors get clear answers faster.
Clear reporting on outcomes - Generate instant or scheduled reports on offers, acceptances, student decisions and enrolments for counselors and school leaders.
Studee helps counselors manage international applications with more clarity and less admin. It also gives students a clearer way to research options, track progress and understand what to do next.
Getting started is quick and simple, without adding more admin. We import key data from your Student Information System, configure the workspace around your school, and help your team start using it right away.
We focus on the part of your process creating the most admin.
We import key data and tailor the UAW to your school.
Spend less time chasing and more time supporting students.
Schools do not need more software for the sake of software. They need a tool that fits real workflows, keeps control clear, and is practical to roll out.
Studee is offered as an annual subscription, giving you a simpler and more predictable commercial model for planning and procurement.
Pricing is based on the size of your Grade 11 & 12 / Years 12-13 cohort, (sixth form) so it reflects the scale of the application workload your school is managing rather than forcing a one-size-fits-all model.
We will talk you through pricing in your demo, including the per-student cost for your school and everything that is included.
Studee gives counselors access to practical support, not only on using the UAW, but also on wider international admissions questions that relate to their students' applications. This can include visa processes, country-specific application requirements, and university requirements as they change.
Counselors can contact the Studee support team, including via WhatsApp, when they need fast feedback on more challenging, unfamiliar, or changing scenarios. This helps them get quick clarity, so they can keep applications moving with confidence.
That's great - it means we're aligned on the need for a better way to support students through applications.
Other solutions can be useful for student preparation, planning and guidance. Studee's UAW is different because it focuses on the operational work of managing, preparing and tracking students' applications in one shared space.
If your current setup already gives you clear visibility across every application, keeps students' progress up to date, and reduces chasing, that's brilliant. But if you or your team still spend too much time on follow-up, manual coordination, or piecing updates together from different places, we'd be happy to show you how Studee can help.
The UAW is designed around controlled visibility, role-based access and explicit sharing rules. We are building it with GDPR, safeguarding and school data-governance expectations in mind, so student information is only visible to the right people for the right reasons.
Studee is designed to support the way your counseling team already works, not force you into a rigid new process. Built with counselors, it reflects the real workflows, constraints, and application challenges schools manage every day.
Your school can use the workspace to bring applications, tasks, deadlines, documents and notes into one shared place, while still keeping the admissions routes and country-specific processes you already use. Students and counselors can continue working with university portals, UCAS, Common App, Studielink or other systems where needed - Studee helps make the wider process easier to track and manage.
During setup, we work with you to understand your current workflow, key deadlines, student groups and staff roles, so the workspace reflects how your team actually operates.
It depends on the size of your cohort, the number of destinations students apply to, and how much of your current process sits in spreadsheets, email threads, and manual chasing.
Counselors who have adopted the UAW estimate it will save them over five hours per week on average*.
That said, Studee is not only about saving time. It also brings your students' applications into one shared space, giving your team clearer visibility, better coordination, and a more reliable way to track progress, documents, deadlines, and next actions across the cohort.
*Based on pilot testing and counselor feedback.
Studee gives counselors and students one shared workspace to track those applications side by side. Each application can have its own university, program, platform, deadlines, tasks, documents, status and notes, so students can manage different routes without losing the overall picture.
For counselors, this means clearer visibility across the whole cohort, whether students are applying to the UK, US, Canada, Europe, Australia or elsewhere.
Counselors can see student progress at both cohort and individual student level.
At cohort level, Studee helps show which students are on track, which tasks are overdue, which documents are missing, which applications are approaching deadlines, and where decisions or follow-up actions are needed.
At student level, counselors can drill into applications, deadlines, documents, tasks and notes to see what has been completed, what is still outstanding, and who owns the next step.
Visibility is controlled by roles and permissions, so users only see the information they are allowed to access.
Students see a clear view of their applications, tasks, documents, deadlines and next actions.
In practice, that means they can log in to check what needs doing, update progress, upload or manage documents, respond to tasks, review deadlines, and keep their application status up to date. Where reminders are enabled, students can also be prompted when something needs attention.
The goal is to make it obvious what they need to do next, without asking counselors to chase every update manually.
Studee connects deadlines to the actual work that needs to happen.
Applications can include key dates such as submission deadlines, deposit deadlines, visa deadlines and tuition payment deadlines. Tasks can be assigned to students, counselors or staff, with owners, due dates, statuses and reminders.
This makes accountability clearer: everyone can see who is responsible for what, what is overdue, and what needs attention next. Counselors keep oversight, while students get clearer prompts to keep their own progress moving.
Yes. Studee helps you track where your students enroll, so you can keep final outcomes visible in one place rather than piecing them together from emails, spreadsheets, or follow-up conversations.
You'll be able to see which university each student has chosen, track enrollment outcomes across your cohort, and use that information for reporting, handovers, and future guidance.
If you want a clearer, more controlled way to manage international applications, we can show you how the UAW maps to your current process — and where it can reduce the most admin first.
